A. The City Contract Specialist must assign every contract and modification a unique identifier. Contracts must be identified in the form YY-###-CAT-###, where YY is the two-digit year of project initiation and ### is a number with leading zeros incremented for each contract approved that resets to one at the beginning of each year. CAT is the category of the contract, and the final ### is the number of the instrument related to the project. This subsection does not apply to contracts between the city and customers for residential or business-class internet service or to contracts for direct internet access.

B. Effective August 1, 2018, all contracts must be recorded in the city’s electronic records management system and made available to the public on the city’s website within five days of execution and receipt of all required contract documentation. The requirement of posting contracts on the city’s website in this subsection does not apply to contracts between the city and customers for residential or business-class internet service or to contracts for direct internet access.

C. After recording in the city’s electronic records management system and verification of imaging accuracy, the paper version of a contract may be destroyed consistent with Chapter 40.14 RCW. (Ord. 4055 § 1 (Att. A), 2023; Ord. 3036 § 1 (Att. A), 2019)