A. Prepayment of Fees. Upon approval of an application for a special event permit, the public works and/or park’s director shall provide the applicant with a statement of the estimated cost of providing city personnel and equipment. The applicant/sponsor of the event shall be required to prepay these estimated costs for city services and equipment ten days prior to the special event. City services and equipment may include the use of police officers and public works employees for traffic and crowd control, pick up and delivery of traffic control devices, picnic tables, extraordinary street sweeping, and any other needed, requested or required city service and the cost of operating city equipment to provide such services.

B. Refunds or Overruns. If the actual cost for city services and equipment on the date(s) of the event is less than the estimated cost, the applicant/sponsor will be refunded the difference by the city in a timely manner. If the actual cost for city services and equipment on the date(s) of the event is greater than the estimated cost, the applicant/sponsor will be billed for the difference.

C. Waiver of Fees. The fees for the use of city services and equipment, and prepayment, may be waived in part or in full by the city council if in review of the application he finds that the event is of sufficient community benefit to warrant the expenditure of city funds without reimbursement by the applicant/sponsor.

The fees for city services and equipment may also be waived in part or in full by the city council if the applicant/sponsor signs a verified statement that the event’s purpose is First Amendment expression, and that the cost of city services and equipment is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression. (Ord. 2744 Att. A, 2006)